Category: Communications

HOWTO access the CBC Shared Drive

Tim Stephenson,

The ‘shared drive’ is a place for accessing all policies, minutes and other documents of CBC in one place. This prevents the need to merge together different changes or ask ‘is this the latest version’ when looking at a document. It is also a key part of our Data Protection Policy. It is provided by Google and if you’ve ever used a Google Drive this is almost identical, except it has a little CBC logo in the top left, hopefully to avoid confusion.

Each folder and document has its own security settings (termed ‘Sharing’ settings by Google) but to avoid accidents we will generally create a folder for documents shared with the same people, so for example the Leadership Team Minutes are all in one folder since they are always shared with the same people. These are the key security settings in use:

  • You may find yourself sent a link that does not require any login: that would be appropriate for documents such as approved policies that ought to be open to everyone.
  • You may also find you need to login to access restricted documents (anything containing personal information or as yet unapproved)
  • Finally if you need to create your own document or want to browse or search for a particular thing you need to login.

Without further ado, here’s how to do it…

Accessing the drive

Either go to google.drive.com where you will be presented with a login screen (possibly you will have to click ‘Go to Google Drive’ to get past the advertsiing screen, this tends to be only on your first visit)

Or if you don’t remember that address go to the Corsham Baptists site (corshambaptists.org) and in the bottom right corner you will find a link labelled Shared Drive. Here too, you may have to navigate through the marketing screen.

Screeshot of Link to CBC shared drive

Logging in

If you have not received an account and need a secure place to keep CBC materials, especially if that includes personal data, please get in touch using this form.

Step 1: Email (Username)

Your username may be an existing email address in which case it will need to be linked to Google (unless it’s a Gmail account) or it may be a dedicated @corshambaptists.org address.

Step 2: Password

Screenshot of Google Drive sign in - Password

Finding your way around

You should now see something a little like this:

Screenshot of Google Drive

Things you might like to explore include:

  1. Click ‘Shared with me’ to see documents produced by others ;
  2. Click ‘My Drive’ to see things you’ve created yourself ;
  3. If you can’t remember where something is Search for key words and you’ll see a list of suggestions ;
  4. Once you have more than a half dozen items on the screen you may well want to show a list rather than tiles.This is also useful to read files with longer names.

HOWTO write a post

Tim Stephenson,
A feather pen sitting in an inkwell on a beautifully polished desk

Here is a reference is a short guide to how to write a ‘post’ in WordPress (the tool we use to manage our CBC site). ‘Post’ is the term WordPress uses for your regular commentary and is usually time-sensitive such as notices or material that compliments events in our community.

WordPress can be a little esoteric, requiring you to jump to different parts of the screen, seemingly at random, but the numbers on the screenshots below will help guide you as well as a reference for the future.

Login

There is a login in the top right of the home page, or you can bookmark this: https://corshambaptists.org/wp-admin/

WordPress login screen
WordPress login screen
  1. Your username or email address. This was assigned when you registered.
  2. Your password. If you ever forget it, you can set a new one by clicking the ‘Lost your password?’ link below.
  3. Sometimes, but not always, WordPress will ask a simple sum. It’s just a precaution to try to stop malicious ‘bots’ breaking into the site.
  4. To save time in future you can click ‘Remember me’ but general advice is to only do this on a computer you do not share and which does not leave the house.
  5. Let’s go! Click Login.

The Dashboard

From here you can manage all aspects of the site.

WordPress Dashboard
WordPress Dashboard
  1. Click Posts (you can also hover over it which will bring up a sub-menu where you can click ‘Add Post’ and therefore skip the next step.

Post List

Here you can see various recent posts. Depending on your account it is very likely to be filtered to just your own posts.

How to add a new Post
How to add a new Post
  1. Click to create a new Post
  2. Alternate way to create a new Post
  3. A somewhat advanced feature that allows changing several posts at once, say to change their category.
  4. Filter the list if you’re looking for a particular post you already made
  5. Search for a post, try using key words from its name or one of its tags

Write your Post

Now to business…

Screenshot of WordPress editor numbering to match guidance in text
The Post Editor
  1. Your post’s title. Just like headline writing that I recall from school you have to give the reader a reason to carry on to the rest of the post. This can be informative, provocative or something else according to your style but it should be engaging.
  2. The main area of your post. You can use the buttons above to perform basic formatting such as italicising text for emphasis. Less formatting is generally better as the site will already format things like links and paragraphs.
    1. Please format sub-headings as heading 2, 3, etc. rather than simply making them capitalised or bold. Always start with heading 2 (your title will be heading 1 and there should only be one per post). Then progress to heading 3 and beyond if you need further sub-headings just like newspaper because both search engines and screen readers will assume higher numbered headings are more detailed parts of the post.
    2. You can also add media (generally images) into the post. If you upload images of your own please be sure you have permission to do so, many sites offer royalty free images such as http://www.freebibleimages.org/ and https://pixabay.com/. Sometimes they require that you name the artist. Please specify the source in the ‘description’ so that we can be sure we honour these requirements. Don’t be put off from using images, they dramatically improve the attractiveness of your post.
  3. Always set a category. Please choose from those available rather than creating others as this correspond to the main areas of the CBC site.
  4. Specify whatever other keywords your post is about as ‘tags’. Like the title these help people know whether this is for them or not. Examples include organisations such as AIM, topics such as ‘anxiety’ and ‘one-anothering’, authors or books of the Bible.
  5. Ideally every post would have a featured image. Just like a headline this attracts people in.
  6. Preview allows you to see what the post looks like ‘for real’; what you see within the editor is not what you will see on the site.
  7. You can schedule posts for later publication or just publish right away.
  8. Once you’re ready, click Publish. Remember that when you click this, that is what will go to Facebook and Twitter so Preview before Publish 😉

HOWTO upload sermons using Sermon Manager

Tim Stephenson,

Unfortunately Sermon Browser – the plugin that has served us well in publishing sermons for several years – has become abandoned, Furthermore it has been removed from the WordPress plugin repository due to potential insecurities. However the good news is that the author has been working with Sermon Manager for a little while and they have now released a new version that provides broadly similar functionality.

As usual on these occasions there are a few adjustments needed, some benefits and some detractions. Below I show the screen for uploading a new sermon, with suggestions on how I propose we use each field. I hope it’s fairly self-explanatory (click on it to get a bigger, more readable, version):

Screenshot of form for uploading a sermon