HOWTO stream a service

Going forward we plan to stream at least one service on a Sunday as well as having people in the building so this is a checklist of what is entailed. This is deliberately a summary rather than exhaustive instructions, if you would like to serve in this ministry please contact us and we’ll provide dedicated training.

We have found it works best to have 3 people to staff this activity

  • Sound technician
  • Video and stream technician
  • Co-ordinator / Troubleshooter
  • Sound tech
    • Turn on a) PA switch b) Lights switch c) socket labelled PC
    • Turn on Sound desk (large red button)
    • Check all muted
    • Check that any recorded components of the service can be played in the room as well as streaming (This is a function not only of the channels, mix and mute settings on the desk but also the recording format! Running recordings through YouTube transcoding gives the best chance for something that will work)
    • Perform a sound check ahead of the service so you know if anything is particularly quiet or loud.
    • During the service, adjust the gain and volume to try to keep all components roughly the same level.
    • As the sermon starts, press record on the small handheld recorder (this is just a backup).
    • Get further advice from someone who knows what needs to be checked!
  • Video tech
    • Turn on PC (small button on rear of box) and monitor
    • Login to PC and start OBS Studio and Firefox
    • Ensure all pre-prepare components are available (e.g. worship / prayer / communion videos, notices etc.)
    • Ensure test stream key is connected to OBS
    • Post unlisted stream link to chat group for those at home to feed back
    • Monitor stream through own headphones
    • Run through each component to check sound and video (esp. resolution) are all working
    • Perform live camera lip-sync and sound check
    • Stop test stream, in both OBS and YouTube
    • Connect live stream key to OBS
    • Start the stream a few minutes before scheduled start time (T).
    • Transition through each part of the service providing warnings at 30sec, 10sec, 3,2,1 to any live components. Speak each of these loudly except the 1, which can be signed with a thumbs up or similar.
    • At the end of each live component notify participants clearly when the stream has transitioned.
    • At the end of the service, remember the stream lags by as much as a minute. Check it has displayed the post-screen for at least a few seconds before turning it off.
  • Co-ordinator
    • Be responsible for Covid-secure procedures (see here for latest updates)
    • Support and advise techs as appropriate to their experience and confidence
    • Keep to time
      • T-60 minutes: open up
      • T-10 mins: pray for team and congregation
      • T-2 mins: start stream at ‘pre-live’ screen
      • T: start countdown
    • Monitor chat group for feedback from the wider team
    • Exude calm